Are you an experienced Office Manager with HR experience? This part-time role could be perfect for you!
Bexleyheath | Salary dependent on experience | 3 – 4 days per week
This flexible training organisation are looking for a part-time Office Manager to work 3 or 4 days a week for 12 months. The Office Manager will maintain office services by organizing office operations and procedures and be responsible for organising the administrative activities that facilitate the smooth running of an office. The post offers significant opportunities for the development and growth of the administration workload. The post holder will require business and financial acumen and an in-depth knowledge of and HR processes to be considered for the role. Accounts/Bookkeeping qualification/knowledge would be an advantage.
Core duties and responsibilities
To ensure the office is run effectively and service agreements are maintained
To lead office tasks as directed by the Operations Manager
To carry out HR duties in line with organisation procedures and legislation
To place advertisements for candidates for vacant positions
To arrange and be the point of contact for interviewees
To ensure HR paperwork is processed, saved correctly and updated as necessary
To maintain staff details on our database
To carry out DBS checks and renewals
To carry out duties as directed by the Operations Manager for tracking learner progress
To work with the Operations Director with ad hoc tasks as required
- To organise in collaboration with other staff, team events and meetings
- Liaise with colleagues as appropriate.
- Represent and promote the organisation at external events and meetings as agreed
- Maintain and increase skills and knowledge relevant to the role through training and CPD activity.
- Attend and contribute to the organisation’s meetings as required.
- Attend training and development opportunities as agreed.
- Maintain student and organisation data in line with our policies and procedures.
- Comply with and implement relevant health, safety, security and welfare processes as required by statutory or our procedures.
The post holder may be required to perform duties other than those given in the job description for the post. The particular duties and responsibilities attached to posts may vary from time to time without changing the general character of the duties or the level of responsibility entailed.
Knowledge and experience of HR
HR or CIPD qualification required to a minimum of Level 3
Experience of managing an office environment
Experience of dealing with service agreements and purchasing equipment on lease hire
Self-motivated, enthusiastic with the ability to work using own initiative but a real team player
Good analytical abilities and able to be decisive
An ability to analyse a situation with employers or Apprentices and adapt the communication accordingly. To offer appropriate information, advice, support and guidance
Excellent written, verbal and presentational skills
Excellent administrative and organisational abilities
Good IT skills, including all Microsoft office packages
Ability to maintain discretion and confidentiality at all times
Experience of working with management information systems – SharePoint/Tracker an advantage
Accounts/bookkeeping experience an advantage
Reconciling expense claims
Project management skills
Full driving licence an advantage
Please name your CV using your first and surname for example ‘CVJaneSmith‘.