Office Manager (12 month maternity cover)

Bexleyheath | Salary dependent on experience | 3 – 4 days per week

This flexible training organisation are looking for a part-time Office Manager to work 3 or 4 days a week for 12 months. The Office Manager will maintain office services by organizing office operations and procedures and be responsible for organising the administrative activities that facilitate the smooth running of an office. The post offers significant opportunities for the development and growth of the administration workload. The post holder will require business and financial acumen and an in-depth knowledge of and HR processes to be considered for the role. Accounts/Bookkeeping qualification/knowledge would be an advantage.

Core duties and responsibilities

To ensure the office is run effectively and service agreements are maintained

To lead office tasks as directed by the Operations Manager

To carry out HR duties in line with organisation procedures and legislation

To place advertisements for candidates for vacant positions

To arrange and be the point of contact for interviewees

To ensure HR paperwork is processed, saved correctly and updated as necessary

To maintain staff details on our database

To carry out DBS checks and renewals

To carry out duties as directed by the Operations Manager for tracking learner progress

To work with the Operations Director with ad hoc tasks as required

 

Other Duties

1. To organise in collaboration with other staff, team events and meetings
2. Liaise with colleagues as appropriate.
3. Represent and promote the organisation at external events and meetings as agreed
4. Maintain and increase skills and knowledge relevant to the role through training and CPD activity.

 

General

1. Attend and contribute to the organisation’s meetings as required.
2. Attend training and development opportunities as agreed.
3. Maintain student and organisation data in line with our policies and procedures.
4. Comply with and implement relevant health, safety, security and welfare processes as required by statutory or our procedures.

 

The post holder may be required to perform duties other than those given in the job description for the post. The particular duties and responsibilities attached to posts may vary from time to time without changing the general character of the duties or the level of responsibility entailed.

 

Essential criteria:

Knowledge and experience of HR

HR or CIPD qualification required to a minimum of Level 3

Experience of managing an office environment

Experience of dealing with service agreements and purchasing equipment on lease hire

Self-motivated, enthusiastic with the ability to work using own initiative but a real team player

Good analytical abilities and able to be decisive

An ability to analyse a situation with employers or Apprentices and adapt the communication accordingly. To offer appropriate information, advice, support and guidance

Excellent written, verbal and presentational skills

Excellent administrative and organisational abilities

Good IT skills, including all Microsoft office packages

Ability to maintain discretion and confidentiality at all times

 

Desirable criteria:

Experience of working with management information systems – SharePoint/Tracker an advantage

Accounts/bookkeeping experience an advantage

Reconciling expense claims

Project management skills

Full driving licence an advantage